Venue

Volcanic Activity Will Not Impact the Conference

Hawaii map The recent, much reported activity of the Kilauea volcano is not expected to impact the   Workshop in any significant way, and we urge participants to make their travel plans to attend.  The Kilauea volcano is   over 90 miles away and separated by the southwest flank of Mauna   Loa from the conference site at Keauhou Bay.  

 Kilauea is the most active volcano in the world and has been erupting continuously since 1983.  While trade winds occasionally blow volcanic gasses (vog) up the Kona coast, the wind typically   keeps it on the mountain side or out to sea.

 

 

HOTEL ACCOMMODATIONS

Sheraton Kona Resort & Spa

78-128 Ehukai Street, Kailua-Kona, HI 96740

$175 single/double; $245 triple; $315 quad

Rates do not include applicable state and local taxes, currently 13.4167%.

Reservations

Attendees may make reservations by calling toll free 1-844-235-6796 and asking for International Workshop for Modeling in Crystal Growth 2018.  A credit card will be required to hold each individual’s reservation.  The credit card shall serve to confirm the reservation for the date(s) indicated.  Reservations can also be made online at  https://www.starwoodmeeting.com/Book/IWMCG

Cancellation and No-Show Policy

There will be a one (1) night charge for any reservation canceled within 72 hours of arrival date.  Individuals with guaranteed reservations who fail to arrive (no show) on the confirmed date will be charged for the entire stay.

Early Departure Fee

An early departure fee equal to one night will apply if an attendee checks out prior to the confirmed checkout date.

Cut-off

The cut-off-date for reserving rooms is 5:00 p.m. local time at the Sheraton Kona Resort & Spa on September 30, 2018.  After the cut-off-date, it is at the Hotel’s discretion whether to accept reservations, which will be subject to prevailing rates and availability.

Resort Charge

The resort charge has been waived (regularly $30.00).

Porterage

A mandatory porterage charge of $5.00 in / $5.00 out per person (plus all applicable taxes) will be assessed for customer arrivals or departures to/from the Hotels’ facility, at the time of check-in or departure, requiring luggage handling or requiring any form of transportation to/from convention center lobby.  The mandatory porterage charge is paid in its entirely to employees providing the porterage services.

 

AIRPORT TRANSPORTATION

SpeediShuttle provides shared ride airport transportation in Mercedes shuttles at a rate of $21.77 one way, $41.37 round trip (10% discount on return when booked together) between Kailua-Kona Airport and the Sheraton Kona Resort and Spa. Guests with prearranged arrival reservations are met in the baggage claim area, then directed to their waiting shuttle. Vehicle amenities include complimentary Wi-Fi, 6’1” headroom, three-point seat restraints, adjustable headrests and roomy comfortable seats. Book your airport transfers using the booking link

https://www.speedishuttle.com/group-reservations?id=IWMCG9 or call reservations at

808-242-7777.

 

RENTAL VEHICLES

AVIS logo

Avis is offering discounted rental rates to IWMCG-9.  Call Avis at 1-800-331-1600 to make reservations, and provide to the agents the following AWD number or book online at

Avis link for the Intl Workshop on Modeling in Crystal Growth

Avis Worldwide Discount or AWD number is D005294.

The AWD will be effective from seven days prior to the event until seven days after the event.